What this does
Once a candidate clears initial screen, the system offers them interview slots based on interviewer availability across the hiring panel. Slots auto-translate to the candidate’s timezone. Round-robin distribution prevents one interviewer from getting overloaded.
After booking, the candidate gets a confirmation SMS + email + calendar invite. Reminders fire at 24h, 1h, and 5 minutes before the call. If the candidate doesn’t show, a no-show recovery flow kicks in: SMS at +5 min, email at +1 hour, recruiter alert.
Why this matters
Scheduling is the second-biggest time-leak in recruiting (after manual stage management). Recruiters can spend hours per week coordinating panel calendars. The snapshot eliminates that work entirely — candidates self-schedule against real interviewer availability.
The reminder cadence cuts no-show rate from a typical 15–22% down to 4–7%. Every recovered no-show is a saved interview slot and a saved candidate.
How it’s configured
Each interviewer connects their calendar (Google, Outlook, or O365). The snapshot reads availability and busy blocks, never the meeting content. You set windows for “interview-available” times — e.g., Tue/Thu 1–5 PM. The system never books outside those windows.
For panel interviews (multiple interviewers required), the system finds slot intersections across all required panelists. For round-robin (any of N interviewers OK), it picks the next in rotation.
What you’ll have on day 1
- Interviewer calendar connections (Google / Outlook / O365)
- Round-robin and panel-intersection scheduling logic
- Candidate timezone auto-translation
- 3-touch reminder cadence (24h, 1h, 5min)
- No-show recovery flow (SMS, email, recruiter alert)
- Slack / Teams notification on every booking and cancellation