For Temp & Contract Staffing

Temp & Contract Staffing Snapshot

Assignment-based candidate management with weekly-billing automation, assignment-end forecasting, and re-deployment nurture for temp and contract staffing agencies.

Built for the temp & contract business model

Temp staffing has its own economics: bill rate vs. pay rate, weekly invoicing, conversion fees, mark-up windows, assignment extensions, and contractor re-deployment. The Temp & Contract Staffing snapshot is built around all of it.

  • Assignment record — every placement is a structured assignment: client, contractor, start, end, bill rate, pay rate, mark-up, conversion-fee schedule.
  • Weekly timesheet collection — contractors submit hours via SMS or portal each Friday. Foreman or client supervisor approves with one click. Disputes route to the recruiter.
  • Automatic billing — Sunday night, the system pulls approved hours, generates the invoice with proper line items, and emails it to your client’s AP.
  • Assignment-end forecasting — recruiters see “ending in the next 14 days” and start re-deployment outreach before the contractor goes on the bench.
  • Conversion-fee handling — when a client hires the contractor, the prorated conversion fee invoices automatically per the schedule on the assignment.

Recruiters keep contractors deployed

The hardest part of temp staffing isn’t placing a contractor once — it’s keeping them placed. A contractor on the bench is a contractor talking to your competitors. The snapshot keeps assignments visible and re-deployment proactive.

When an assignment is 14 days from ending, the recruiter sees the contractor’s skill profile, the open client requisitions that match, and a one-click “send this contractor’s profile to that client” action. The contractor gets a heads-up SMS: “your assignment at Acme ends Friday — we have 3 roles lined up for you.”

Compliance for temp & contract

The snapshot ships with EEOC-compliant intake, I-9 / W-4 collection at hire, weekly time-record retention for FLSA, and ACA-aware tracking of hours toward full-time status for ACA-large-employer agencies.

For multi-state placements, the snapshot tracks the state of work for each shift — important for unemployment insurance, workers’ comp, and state-specific overtime rules.

What this typically replaces

For temp & contract staffing, this commonly replaces a TempWorks / Avionté front-office (paired with their back-office for payroll) or a custom Excel-plus-Salesforce rig. Your recruiters get a unified view of contractor + assignment + client. Your AP gets clean weekly invoices. Your contractors get the kind of communication that keeps them choosing you over the competition.

Temp & Contract Staffing

Common questions

How does weekly billing work?

Each contractor logs hours via SMS or portal at week's end. The system pulls approved hours, applies your bill rate to the client and pay rate to the contractor, generates the invoice to the client, and queues the payroll batch — all on Sunday night.

Does it predict assignment ends?

Yes. The snapshot tracks each assignment's start date, length, and extension history. At 30 / 14 / 7 days before assignment end, it alerts the recruiter and starts a re-deployment search for the contractor.

Can we handle conversion fees when a client hires our contractor?

Yes. Each assignment has a conversion-fee schedule (typically declining over the assignment length). When a client signals intent to convert, the system computes the prorated fee and invoices it.

Do you support back-office payroll integration?

We push approved timesheets and payroll batches as CSV/JSON. Most clients pair this with a back-office partner (Avionté, TempWorks, Bullhorn Back Office). The snapshot handles the front-office side.

Configured for Temp & Contract Staffing, day 15 live.

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